Wedding videographer client questionnaire.

What is the full date and day of the week of your wedding?

Confirm this matches the contract.

What time does the ceremony start?

Note: ceremony start time, not when guests arrive.

What is the ceremony venue name and full address?

What is the reception venue name and full address? Is it the same location as the ceremony?

Where will you be getting ready? What is the address?

Hotel, family home, or venue suite.

Do you have a second getting-ready location for the other partner?

Helpful if you have a second shooter.

What time can we access the getting-ready location?

Affects your start time and shot list.

What time does the reception end or when would you like coverage to finish?

Do you have a full wedding day timeline we can review?

Even a rough one helps enormously with planning.

Is there a wedding coordinator or planner we should be in contact with on the day?

Name and phone number if so.

How would you describe the overall mood and vibe of your wedding? (e.g. romantic, relaxed, cinematic, fun, emotional)

Are there any wedding films you have seen that you loved? Please share a link if you have one.

The single most useful question. Look for pace, colour, tone.

Are there any wedding films you have seen and really disliked? What put you off about them?

Negative examples are just as valuable as positive ones.

Do you have a preferred film look? (e.g. warm and golden, clean and bright, moody and cinematic, documentary-style)

How do you feel about camera movement and drone footage? Do you love it or prefer a more grounded, static style?

Are there any photographers or filmmakers whose visual style you admire? (not necessarily wedding)

Film directors, Instagram accounts, brand campaigns all count.

Is there a colour palette for your wedding (flowers, stationery, décor) that you would like reflected in the grade?

How important is it that the film tells a story versus capturing beautiful images?

Helps calibrate how much weight to give narrative vs. aesthetics.

Which moments of the day matter most to you and must be captured no matter what?

First look, vows, first dance, speeches — let them tell you.

Will you be having a first look before the ceremony?

Changes the entire shooting schedule.

Are there any surprise moments planned that we should know about in advance?

Flash mob, secret performer, unexpected speech — surprises you should not be surprised by.

Will there be any cultural, religious, or traditional ceremony elements we should be aware of and prepared for?

Handfasting, unity candle, jumping the broom, tea ceremony etc.

Are there any moments you specifically do NOT want filmed?

Private rituals, certain family members, changing rooms.

How important is capturing guest reactions throughout the day?

Some couples want this woven throughout; others only want immediate family.

Will there be speeches or toasts? Who will be giving them and roughly how long are they expected to be?

Is there a cake cutting? A bouquet toss? Any other planned reception moments we should watch for?

Do you want documentary-style candid coverage, or are you happy for us to direct some moments?

Affects how we approach portraits and informal moments.

Who are the most important people to capture on the day beyond the two of you?

Grandparents, siblings, close friends — specific names help.

Are there any family members who have passed away who you would like honoured in some way in the film?

A dedicated moment, a memorial, or simply being mindful during certain shots.

Are there any family situations we should be aware of? (e.g. divorced parents who should not be filmed together, estranged relatives)

We will be completely discreet. This just helps us avoid difficult moments.

Will children be present at the wedding? Are there any specific moments with children you want captured?

Who is walking you down the aisle?

Father, mother, both, a friend — important for coverage planning.

Is there a designated family member or friend who can help point out key people to our team on the day?

A point of contact who knows the guests is invaluable.

How many people are in the wedding party? (bridesmaids, groomsmen, flower girls, ring bearers)

Do you have any songs in mind for the highlight film? If so, please share them (title and artist).

Even a mood direction helps — 'something emotional but not soppy' is useful.

What song will be played for your first dance?

We will record the live audio and sometimes use it in the edit.

What music will be played during the processional (as you walk down the aisle)?

What music, if any, will be played during the recessional (as you walk back up the aisle after the ceremony)?

Are you happy for us to choose music that fits the mood if you do not have a strong preference?

Is there any music you absolutely do not want in your film?

Genre, specific artists, or songs — note any hard no's now.

Are you aware that some music cannot be used in films that are shared online due to copyright restrictions?

Explain your licensing approach here so there are no surprises.

Would you like us to include audio from the vows, speeches, or ceremony in the highlight film?

Some couples love this; others prefer it to be music-only.

What deliverables are you expecting based on your package? (e.g. highlight film, full ceremony, speeches, social cuts)

Confirm this matches your contract. Use their words back to them.

Do you have a preference for film resolution? (4K or 1080p)

How would you like to receive your films? (download link, USB, both)

USB delivery is contracted separately in most packages.

Are you happy to receive your films via a download link that expires after 30 days?

Remind them to back up immediately after downloading.

Do you plan to share the highlight film publicly on social media?

Affects music licensing choices.

Are you happy for us to share clips from your wedding on our social media and website for promotional purposes?

Get explicit written permission here. Tag them if they consent.

Is there anything you would not want us to share publicly from your wedding?

Certain guests, locations, or moments.

Do you have a preferred turnaround time, or are you happy with our standard timeline of [X weeks]?

Flag now if they have an event (anniversary, party) where they want to screen it.

Is there parking at the venues for our team and equipment?

Confirm for both ceremony and reception venue.

Are there any restrictions on filming at the ceremony venue? (e.g. no filming during certain prayers, no movement during vows)

Churches and licensed venues often have specific rules.

Will there be a drone restriction at any venue or location?

National Trust, airports, stadiums — check in advance.

Will the ceremony officiant allow us to place a microphone on them or near the altar?

Audio from the ceremony is critical. Flag any restrictions early.

Is there a receiving line after the ceremony? Roughly how long is it expected to take?

Affects when portraits can begin.

How much time is allocated for couple portraits and where will they take place?

30 minutes minimum recommended. Golden hour if possible.

Will there be a meal break for the videography team? Is a vendor meal provided?

Required for full-day coverage. Prevents a gap in coverage.

Is there anything else about your wedding day, venue, or family situation that you think we should know?

Open-ended catch-all. Often the most useful question.